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ADDRESS: Box 159 Hobbema, AB T0C1N0 PHONE: (780) 585-3793 EXTENSION: 130 FAX: (780) 585-3702 EMAIL: finance@samsoncreenation.com EMPLOYEES: Jean Quinney Financial Controller Jonathan Nash Financial Accountant Patricia Buffalo Finance Accounts Technician Jaime Nepoose Finance Executive Assistant Laurie Soosay Payroll Clerk Dena Crier Payroll Clerk Millie Omeasoo Accounts Payable, Utilities Clerk Lucy Montour Accounts Payable Odia Crier Accounts Payable Flo Buffalo Purchase Order Clerk Marjorie Cabry Central Filing Clerk Savannah Buffalo Receptionist MISSION STATEMENT : To create a positive team environment. To work towards a common goal. To ultimately provide an effective and efficient service to the Samson Cree Nation. PRODUCTS & SERVICES :
1. We provide financial services to the Samson Cree Nation by: • Distributing cheques • Recording expenditures • Keeping expenditures documents • Maintaining accurate and complete accounting records via the Business Vision Software Program • Making payroll deductions for EI, CPP, Pension Plan, CIBC Staff loans, Maskepetoon Auto Services, and Samson Grocery 2. We maintain control of accounting records and bank statements by: • Maintaining and updating General Ledger codes in the Business Vision System • Reconciling the Business Vision Records to the Bank Statements on a monthly basis • Controlling centralized purchase orders 3. We provide payroll and personnel functions for the Nation by: • Maintaining confidential pay records of all employees • Verifying all payroll information and entering the information into the payroll system • Maintaining leave credits for all employees • Providing managers and employees with payroll reports and records, subject to confidentiality policies • Liaising with the Pension and Benefits staff regarding pension and benefits matters • Issuing T4's 4. We provide a revenue accounting service for the Nation by: • Receiving and recording all cheques payable to the Nation • Safekeeping all cheques • Depositing all cheques to the Nation's Peace Hills Trust Accounts • Maintaining an accounts receivable system from all sources of Nation revenue • Maintaining records of all bank statements for accounts held by the Nation 5. We provide budgeting services to the Nation by: • Coordinating and facilitating the preparation of the fiscal year budget • Maintaining and ensuring that decisions passed by Chief & Council are followed up • Advising department managers of the fiscal year budget and any amendments to the department budget • Maintaining records of all funding agreements and contracts • Maintaining a system of cash flow forecast of revenue and expenditures • Maintaining sufficient cash balances in Nation bank accounts and the treasury account • Maintaining the current year capital plan of the Nation • Preparing and maintaining the chart of accounts for the Business Vision program 6. We provide reporting services to Chief & Council, Band Administrator, Directors and Managers by: a. Preparing and distributing monthly variance reports of Nation expenditures and revenues b. Reporting on the Capital Trust and Revenue Trust funds transaction & balances c. Preparing and distributing budget balances and detail transactions listings to Band Administrator, Directors and Managers upon request 7. We perform the financial control function for the Nation by: • Verifying all non-salary expenditures for authorization, coding, support documentation and budgetary allocations • Ensuring that expenditures do not exceed the budgeting items • Dealing with managers and directors in concerns relating to unbudgeted financial requests • Ensuring cash availability before processing expenditures • Ensuring correct coding is included on all pay lists before processing Go back |
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